Tech Tips - Get rid of those pesky cached email addresses in Outlook

Microsoft Outlook has a handy feature that caches the email addresses you type, and offers them up as you type new messages.  This can, at times, be problematic.  If you’ve mistyped an address, Outlook may still cache the incorrect address and provide it the next time you start typing the address.  Also, if there’s an address that you rarely use, and it comes up before a frequently used address, it may be helpful to remove the seldom used address from the cache.

This task is very easily accomplished, but also easily overlooked.  As you begin typing the address in a new message, Outlook will display the list of cached addresses it is suggesting.  Simply click on the “X” next to the name and it is removed from the cache.  Presto!

Thinking of upgrading to Microsoft Office 2013? Read this first.

Be aware that your computer may not run Office 2013

Office 2013 does not work with Windows XP or Vista.  Also, if you opt for Office 365, you can only download the latest version, which is 2013.  If you are one of the many businesses and personal users still using Windows XP or Vista, you should pass on both Office 2013 and 365 until you upgrade to a newer version of Windows.

Know that Office 2013 is not compatible with Exchange 2003

While it is typical of Microsoft to only provide support for the two most recent product versions, this one is a source of frustration for many businesses.  Many companies were not aware of this incompatibility until upgrading to Office 2013, only to find that they couldn’t use Outlook.  If you are planning to upgrade your PCs and Office software, you will need to budget for an upgrade to Exchange 2010 or 2013.  

Microsoft Outlook Email Tips

• Make sending a file through e-mail even easier. You can send a file on your computer through e-mail by right-clicking the file, pointing to Send To, and then clicking Mail Recipient. Text is automatically added to the body of the message; however, you can delete the text and add your own text by clicking in the message body and pressing CTRL+A.

• Open several messages at the same. time Hold CTRL while you click each message. After you select the messages, on the File menu, point to Open, and then click Selected Items.

• Use a file shortcut instead of an attachment to reduce the size of a message. Right-click the file and drag it to the Inbox. On the shortcut menu, click Send with Shortcut.

• Sort messages alphabetically by sender name. To sort, click Arranged By and then click From. To reverse the alphabetical order, click From again. To sort by Subject line, click Subject. You can sort this way in any table in Outlook

• Find related messages. To find related messages, right-click the message, and then on the shortcut menu, point to Find All and then click Related Messages. The Advanced Find dialog box appears with a list of related messages.

• Jog your memory with a follow-up flag. Create a follow-up flag as a reminder to follow up on a message. On the Actions menu, click Follow Up and click the flag color of your choice.

• Save searches that you use often. On the Tools menu, point to Find and then click Advanced Find. In the Advanced Find dialog box, specify your search criteria and click Save Search on the File menu. You can share the search results with others by sending the search results file as an attachment in an e-mail message.

From the Microsoft Office Website